Reviewing duplicate expenses

Duplicates happen. You log a manual expense, then later import the same charge from your bank. Or you upload a receipt twice. Reimbursable has a tool to find and merge them.

How to use Review Duplicates

1. Go to the Expenses page.
2. Click Review duplicates (top right, or moved into the page on more recent versions).
3. We auto-detect potential duplicate groups based on:

• Same provider (or very similar)
• Similar amount (within a small range)
• Close dates (within a few days)

4. For each group, you'll see the candidate duplicates side-by-side. Pick which one to keep, then click Merge.
5. The kept expense absorbs any receipts and supporting documents from the others. The duplicates are deleted.

When to dismiss instead of merging

Sometimes a duplicate isn't actually a duplicate — you really did pay $50 to your therapist on the same day twice (back-to-back sessions, for example). Click Dismiss on those groups; we won't surface them again.

Re-running detection

After bulk-uploading or importing transactions, you may want to re-run detection. Click Refresh at the top of the Review Duplicates page to scan again.

What gets merged

When you merge two expenses:

• The kept expense's data (provider, amount, date, etc.) stays as-is.
• The other expense's receipts and supporting documents transfer to the kept one.
• The other expense is deleted.

If both versions had useful information (e.g., one had the manually-typed description, the other had the imported transaction ID), edit the kept expense to combine them before merging if you want to preserve both.

Tip — clean up before tax export

Run Review Duplicates before generating your Form 8889. Duplicate expenses inflate your reimbursement total and make the IRS form wrong. A 5-minute cleanup pass can save real money and headaches.

False positives are fine

Our detection errs on the side of flagging more — we'd rather show you a non-duplicate to dismiss than miss a real one. Don't worry about clicking "Dismiss" frequently; it's how the tool is meant to be used.

Updated on: 05/06/2026